Procurement on record. Vendor to issue.
Every purchase order submitted, reviewed by the department head, sanctioned by the MD, and issued to the vendor through a single system of record. Line items, vendors, and delivery terms — all structured, all traceable.
Vendor
Greenfields Logistics Ltd.
RC 1245890 · Zenith Bank · 2012345678
What this module does for your organisation.
Role-enforced approval chain
Staff → HOD → MD. Department heads see only their own POs; the MD sees everything over a configurable amount threshold. Separation of duties baked into the workflow, not bolted on.
Structured line items + totals
Each PO captures line items with quantities, unit prices, and per-line totals that reconcile automatically. Edit a line and the total recomputes — no broken spreadsheets, no tally errors.
Vendor directory with bank + compliance
Vendors are first-class records with RC numbers, account details, and verified bank accounts. Reuse across POs and track spend per vendor. Available on Business and Enterprise.
Issue-to-vendor PDF generation
Approved POs produce a formatted vendor-facing PDF — reference, line items, delivery address, signatures — ready to email to the vendor. No formatting trouble, no inconsistent templates.
Suppliers can see where their order stands
Give a supplier their own login: the purchase orders you have sent them, whether each was accepted or declined, the invoice they submitted, and how far the payment has got. It removes the emails asking whether a PO arrived and when the money is coming. Included on every plan.
Goods receipts, matched three ways
Record what actually arrived against what was ordered, then match the purchase order, the goods receipt and the invoice before anything is paid. A quantity or price that does not line up is caught before the money moves, not at month-end. Included on every plan.
What changes operationally.
Centralise procurement across departments
Operations, Facilities, Admin, and IT all raise POs through the same engine. Cross-department spend visibility for the MD without forcing departments into unfamiliar tools.
One vendor, one record
Vendors are shared records keyed by RC number and bank account. Reuse an existing vendor across POs instead of recreating it, so spend rolls up to a single trail per vendor.
Month-end procurement reports without the chase
Spend by department, spend by vendor, top-10 vendors by ticket — all queryable from the dashboard. Export to CSV in one click for board packs and budget reviews.
From PO to invoice to payment — one continuous chain of authority
A PO sanctioned here becomes the vendor's reference. When the invoice arrives, Novorit Payables references the same PO number. Full traceability from request to bank instruction.
Code every line the way your ledger does
Each order line carries your own accounting codes — the account, the cost centre, the project or fund — so spend splits across cost centres the way it was ordered, and a required code is checked before the order is submitted. Available on Business and Enterprise.
One supplier record for the whole group
A group keeps a supplier's name, sector and address once, and each company links its own supplier to it. A change reaches every company, and a block switches the supplier off everywhere — while bank accounts, contacts and history stay with the company that pays. Available on Enterprise.
Included in these plans.
Your organisation’s decisions deserve better than an email thread.
Replace paper, email, and assumption with structure, authority, and an audit trail that lasts.
30 days. No card required. Set up in minutes — your first approval can happen today.